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Criminal Background Checks and Registry Checks

Sets the District criminal background check required before anyone with direct patient access starts work (fingerprints or live scan in the District, an MPD and FBI check verified by DC Health, sex offender and Nurse Aide Abuse Registry checks and a sworn statement, all within the 45 days before work starts), the offenses that bar employment, repeat checks every four years, the 10-day notice to DC Health, contracted staff and volunteers, and how criminal records are kept confidential and destroyed.

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About this policy
Policy number
DC-HSP-HR-03
Version
1.0
Main rule
D.C. Code §44-552
Library
Washington, DC hospice · 60 policies
Category
Human resources
Sections
20

In short

  • Everyone with patient contact has a District fingerprint background check before starting work.
  • All checks must be done within the 45 days before your first day. No one works before clearance.
  • Checks are repeated every four years.
  • Tell the Administrator within 24 hours if you are arrested, charged or convicted.
  • Criminal records are confidential and are destroyed one year after employment ends.

What's inside

20 sections. The full text comes with the One-time Policy Pack.

Full text with a package
  • Terms of Reference
  • 1. Purpose
  • 2. Scope
  • 3. Definitions
  • 4. Policy Statement (D.C. Code §44-552)
  • 5. Who Is Checked
  • 6. Procedure Before Work Starts
  • 6.1 Notice to the applicant
  • 6.2 The check
  • 6.3 No work before the check is complete
  • 7. Deciding Whether a Person May Work
  • 8. Repeat Checks and Notices to DC Health
  • 9. Contracted Staff and Staffing Agencies
  • 10. Confidentiality, Retention and Penalties
  • 11. Responsibilities
  • 12. Records and Compliance Monitoring
  • 13. References
  • 14. Related Policies and Forms
  • 15. Approval
  • 16. Revision History

An inspector may ask

  • Show me the background check for this aide. When was the fingerprint check done, and when did she start?
  • How do you check the Nurse Aide Abuse Registry and the national sex offender website?

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