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HIPAA Privacy and Texas Medical Records Privacy

Explains how staff protect the health information of hospice patients and their families: who may see it, when it may be shared with family, facilities and other providers, what patients may ask for, and how the Agency applies the HIPAA Privacy Rule together with the stricter Texas rules on electronic disclosure, training and the records of patients age 60 and over.

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About this policy
Policy number
TX-HSP-PRV-01
Version
1.0
Main rule
45 CFR Part 164 Subpart E
Library
Texas hospice · 59 policies
Category
Privacy
Sections
15

In short

  • Talk about a patient only with the care team and the people the patient has approved.
  • Before giving information by phone, check that the caller is on the approved list.
  • Send police, lawyers, reporters and anyone you do not know to the office. Do not answer their questions.
  • Never post about a patient on social media, even without a name, and never take personal photos in a home.
  • If information goes to the wrong person, tell the Privacy Official, Pat Sample, the same day.

What's inside

15 sections. The full text comes with the One-time Policy Pack.

Full text with a package
  • Terms of Reference
  • 1. Purpose
  • 2. Scope
  • 3. Definitions
  • 4. Policy Statement (45 CFR Part 164 Subpart E)
  • 5. When Information May Be Shared
  • 6. Patient Privacy Rights
  • 7. Procedure
  • 8. Staff Training
  • 9. Responsibilities
  • 10. Records and Compliance Monitoring
  • 11. References
  • 12. Related Policies and Forms
  • 13. Approval
  • 14. Revision History

An inspector may ask

  • Who is your Privacy Official, and where is that designation recorded?
  • Show me the Notice of Privacy Practices acknowledgment for a patient admitted this quarter.

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