Criminal Records Checks and Exclusion Screening
Sets out the Ohio criminal records check every applicant for a direct care position must have under ORC 3712.09 and OAC Chapter 3701-13: the notice at application, fingerprints, BCII and FBI checks, conditional employment with the five-business-day request and the thirty-day limit, disqualifying offenses, personal character standards, confidentiality and the applicant log, plus federal exclusion screening and the Agency's re-check standard.
About this policy
- Policy number
- OH-HSP-HR-03
- Version
- 1.0
- Main rule
- ORC 3712.09
- Library
- Ohio hospice · 60 policies
- Category
- Human resources
- Sections
- 22
In short
- Everyone in a direct care job must give fingerprints and complete the criminal records check forms before starting work.
- The Agency must send your check to BCII no later than five business days after you start conditional work, and usually does it before your first day.
- If the state results do not arrive within 30 days of the request, your conditional employment must end.
- Some convictions bar work with older adults unless strict personal character standards are met.
- Tell the Administrator within one business day if you are arrested, charged or convicted.
What's inside
22 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (ORC 3712.09; OAC 3701-19-09(G))
- 5. At Initial Application
- 6. Requesting the Check
- 7. Conditional Employment
- 8. Staffing-Agency and Referred Workers
- 9. Disqualifying Offenses and Personal Character Standards
- 9.1 Personal character standards (OAC 3701-13-06)
- 10. Confidentiality and the Applicant Log
- 11. Fees
- 12. Volunteers, Re-Checks and Self-Reporting (Agency standards)
- 13. Exclusion Screening
- 14. Responsibilities
- 15. Records and Compliance Monitoring
- 16. Staff Training
- 17. References
- 18. Related Policies and Forms
- 19. Approval
- 20. Revision History
An inspector may ask
- Show me your applicant log. For this aide, when did she start, when was the BCII request submitted and when did you receive the results?
- Who gets an FBI check, and how do you decide?
See Cura Core with your agency's name on it.
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