Personnel Files and Qualification Records
Sets out what is kept in each personnel file, how criminal records reports and medical information are kept confidential and separate, how the Agency proves each aide's qualifications for ODA, and how long personnel, qualification, training, employment eligibility and OSHA records are kept.
About this policy
- Policy number
- OH-HC-HR-04
- Version
- 1.0
- Main rule
- OAC 3701-60-10(B)
- Library
- Ohio home care · 49 policies
- Category
- Human resources
- Sections
- 16
In short
- Your personnel file holds your job description, qualifications, training and evaluations.
- Your criminal records report and your health records are kept confidential and separate from your main file.
- Bring the office copies of renewed certificates, licenses and training right away.
- Records are kept for years after you leave, as the law and our policy require.
- You may ask to see your own file.
What's inside
16 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (OAC 3701-60-10(B))
- 5. Contents of the Personnel File
- 6. Proving Aide Qualifications (ODA)
- 7. Retention
- 8. Storage, Access and Security
- 9. Responsibilities
- 10. Records and Compliance Monitoring
- 11. Staff Training
- 12. References
- 13. Related Policies and Forms
- 14. Approval
- 15. Revision History
An inspector may ask
- Show me this aide's personnel file: qualifications, orientation, in-service hours and background check.
- Where is the criminal records report kept, and is it sealed or separate?
See Cura Core with your agency's name on it.
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