Personnel Records
Lists what the Agency keeps in each personnel record to prove that every staff member is qualified, screened, trained and competent, how separate confidential files (medical, I-9, background results) are kept, who may see them, how they are kept current, how long they are kept, and how the Agency answers a former employee's service letter request under RSMo §290.140.
About this policy
- Policy number
- MO-HH-HR-03
- Version
- 1.0
- Main rule
- 42 CFR §484.115 (adopted by 19 CSR 30-26.010(1)(A))
- Library
- Missouri home health · 57 policies
- Category
- Human resources
- Sections
- 18
In short
- The Agency keeps a personnel file that proves you are qualified, checked and trained.
- Give the office copies of new licenses, certificates and training as soon as you get them.
- Background check results and health records are kept in separate confidential files.
- You can ask the Administrator to review your own personnel file.
- Tell the office when your name, address or license status changes.
What's inside
18 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (42 CFR §484.115 (adopted by 19 CSR 30-26.010(1)(A)))
- 5. Contents of the Personnel Record
- 6. Confidential Files
- 7. Keeping Records Current
- 8. Access and Security
- 9. Retention and Destruction
- 10. Service Letters
- 11. Responsibilities
- 12. Records and Compliance Monitoring
- 13. Staff Training
- 14. References
- 15. Related Policies and Forms
- 16. Approval
- 17. Revision History
An inspector may ask
- Show me the personnel file for this aide: qualifications, competency evaluation, in-service hours, background check and EDL inquiry.
- Where is the evidence of this nurse's current license?
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