Personnel Records
Lists what the Agency keeps in each personnel file to prove that every worker was qualified, checked, trained, supervised and evaluated as Louisiana requires, where personnel records are kept, who may see them, and how long they are kept.
About this policy
- Policy number
- LA-HC-HR-05
- Version
- 1.0
- Main rule
- LAC 48:I.5031.A.2
- Library
- Louisiana home care · 50 policies
- Category
- Human resources
- Sections
- 17
In short
- Your personnel file must prove you were checked, trained and supervised as Louisiana requires.
- Give the office your training certificates, first aid card and driving documents as soon as you have them.
- Your first aid course must be done within 45 days of hire.
- Criminal history and medical information are kept confidential and separate.
- Records are kept for at least six years after the last Medicaid payment for your work.
What's inside
17 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (LAC 48:I.5031.A.2)
- 5. What Each Personnel File Holds
- 6. Confidential Sections
- 7. Keeping Files Current
- 8. Location, Security and Electronic Records
- 9. How Long Records Are Kept
- 10. Responsibilities
- 11. Records and Compliance Monitoring
- 12. Staff Training
- 13. References
- 14. Related Policies and Forms
- 15. Approval
- 16. Revision History
An inspector may ask
- Show me the personnel file for this direct care worker: age and literacy, criminal history, registry checks, 16-hour training, competency evaluation, first aid and continuing education.
- Where are original personnel files kept? Are any kept at a branch?
See Cura Core with your agency's name on it.
Choose your state and type of agency, buy your Policy Pack online and get your sign-in by email. Already a customer? Sign in to your portal.