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Personnel Files

Lists what must be in the human resource file of every staff member, independent contractor and volunteer who delivers services under a plan of care, where the files are kept, who may see them, and how they are audited and retained.

Preview: full text with a package
About this policy
Policy number
GA-HSP-HR-04
Version
1.0
Main rule
Ga. Comp. R. & Regs. 111-8-37-.13(6)
Library
Georgia hospice · 60 policies
Category
Human resources
Sections
15

In short

  • Everyone who works with patients has a human resource file, including contractors and volunteers.
  • Your file must show your qualifications, license, health screening, background check, training and yearly skills check.
  • Hand in new certificates and cards to human resources within five business days.
  • If something required is missing, you may be taken off patient care until it is fixed.

What's inside

15 sections. The full text comes with the One-time Policy Pack.

Full text with a package
  • Terms of Reference
  • 1. Purpose
  • 2. Scope
  • 3. Definitions
  • 4. Policy Statement (Ga. Comp. R. & Regs. 111-8-37-.13(6))
  • 5. Contents of the File
  • 6. Contracted Staff
  • 7. Location, Security and Access
  • 8. Retention
  • 9. Responsibilities
  • 10. Records and Compliance Monitoring
  • 11. References
  • 12. Related Policies and Forms
  • 13. Approval
  • 14. Revision History

An inspector may ask

  • Show me the human resource files for these staff members, a contractor and a volunteer.
  • Where are the health screening, competency and criminal record check documents for each person?

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