Agency Closure, Temporary Inactive Status and Records After Closure
Sets the written contingency plan for permanent closure or temporary closure of the Agency: notice to the Department, referral sources, patients and families; safe transfer of every patient; return of the license; temporary inactive status; and keeping and retrieving medical records after closure.
About this policy
- Policy number
- GA-HSP-GOV-05
- Version
- 1.0
- Main rule
- Ga. Comp. R. & Regs. 111-8-37-.04(12)-(13)
- Library
- Georgia hospice · 60 policies
- Category
- Governance
- Sections
- 14
In short
- If the Agency ever closes, no patient will be left without care.
- The care team helps each patient choose a new provider and sends the information needed.
- Patients, families, referral sources and the Department are told in advance where records will be kept.
- Records are kept at least until the sixth anniversary of death or discharge, and longer for children.
What's inside
14 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (Ga. Comp. R. & Regs. 111-8-37-.04(12)-(13); Ga. Comp. R. & Regs. 111-8-37-.23(5))
- 5. Permanent Closure: Procedure
- 6. Temporary Inactive Status
- 7. Medical Records After Closure
- 8. Responsibilities
- 9. Records and Compliance Monitoring
- 10. References
- 11. Related Policies and Forms
- 12. Approval
- 13. Revision History
An inspector may ask
- If you had to close next month, how would you make sure every patient keeps receiving care?
- Who would you tell, and how, about where the medical records are kept?
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