Personnel Records
Lists everything the Georgia rules require in each employee's personnel record, adds the background check evidence the Long-term Care Background Check Program requires, and sets how personnel files are organized, kept confidential, made available to the department and retained.
About this policy
- Policy number
- GA-HC-HR-03
- Version
- 1.0
- Main rule
- Ga. Comp. R. & Regs. 111-8-65-.09(4)(c)
- Library
- Georgia home care · 49 policies
- Category
- Human resources
- Sections
- 17
In short
- The Agency keeps a personnel file for you with your history, qualifications, training, evaluations and checks.
- Tell the office right away if your name, address, phone number or emergency contact changes.
- Bring copies of any new license, certificate or training so they can be filed.
- Medical and background information is kept separate and private. Only a few people can see it.
- You can ask to review your own file in the office by appointment.
What's inside
17 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (Ga. Comp. R. & Regs. 111-8-65-.09(4)(c))
- 5. Contents of the Personnel Record
- 6. How Files Are Organized
- 7. Access to Personnel Records
- 8. Keeping Files Current
- 9. Retention
- 10. Responsibilities
- 11. Records and Compliance Monitoring
- 12. Staff Training
- 13. References
- 14. Related Policies and Forms
- 15. Approval
- 16. Revision History
An inspector may ask
- Show me the personnel file for this caregiver. Where is the five-year employment history?
- Where is the TB screening done before this employee started work?
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