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Change of Ownership, Closure, Voluntary Cancellation and Records After Closure

Covers what happens when the Agency changes hands or stops operating: the five-year bar on changes of ownership, the 120-day application and record storage statement, the 60-day closure notice to CDPH, CMS and accreditors, the discharge statement, safe transfer of every patient, the 24-hour notice to CDPH of where records are stored, and keeping records after closure for the full retention period (at least 10 years from each patient's most recent service).

Preview: full text with a package
About this policy
Policy number
CA-HSP-GOV-06
Version
1.0
Main rule
22 CCR §74840
Library
California hospice · 60 policies
Category
Governance
Sections
18

In short

  • The owners may not give up control of the Agency until CDPH approves a change of ownership.
  • If the Agency plans to close, CDPH is told in writing at least 60 days ahead.
  • During a closure, every patient is helped to choose a new provider and keeps receiving care until the move is complete.
  • If the Agency stops operating suddenly, CDPH must be told within 24 hours where the medical records are stored.
  • Medical records are kept for at least 10 years after the patient's last service, even after a closure.

What's inside

18 sections. The full text comes with the One-time Policy Pack.

Full text with a package
  • Terms of Reference
  • 1. Purpose
  • 2. Scope
  • 3. Definitions
  • 4. Policy Statement (Health & Safety Code §1748(d)-(f); 22 CCR §§74824, 74840)
  • 5. Change of Ownership
  • 6. Planned Closure or Voluntary Cancellation
  • 7. Caring for Patients During a Closure or Change
  • 8. Unplanned Closure or Inoperability
  • 9. Medical Records After a Closure or Change
  • 10. After the License Ends
  • 11. Responsibilities
  • 12. Records and Compliance Monitoring
  • 13. Staff Training
  • 14. References
  • 15. Related Policies and Forms
  • 16. Approval
  • 17. Revision History

An inspector may ask

  • Has this hospice changed ownership within five years of its first license? If so, show me CDPH's approval.
  • If you planned to close, how much notice would you give CDPH, and to whom else?

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