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Background Checks, Exclusion Screening and Fair Chance Hiring

Sets out the checks the Agency runs on everyone who works for it: clearance from the federal exclusion list before employment and monthly, criminal background checks for anyone with patient contact or access to records, the CDPH aide registry, and the steps California's Fair Chance Act requires before the Agency may deny a job because of a conviction.

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About this policy
Policy number
CA-HSP-HR-04
Version
1.0
Main rule
22 CCR §74884(b)(13)
Library
California hospice · 60 policies
Category
Human resources
Sections
18

In short

  • Everyone is checked against the federal exclusion list before starting work, and every month after that.
  • Anyone who sees patients or patient records has a criminal background check before starting.
  • The Agency never asks about criminal convictions before making a conditional job offer.
  • If a conviction might affect a job offer, the applicant gets a written notice and at least five business days to respond.
  • Tell the Administrator within five days of any new conviction, pending charge, exclusion or license action.

What's inside

18 sections. The full text comes with the One-time Policy Pack.

Full text with a package
  • Terms of Reference
  • 1. Purpose
  • 2. Scope
  • 3. Definitions
  • 4. Policy Statement (22 CCR §74884(b)(13); 42 CFR §418.114(d))
  • 5. Exclusion Screening
  • 6. Criminal Background Checks
  • 7. Fair Chance Hiring (Government Code §12952)
  • 8. Management Personnel and Owners
  • 9. Duties to Report After Hire
  • 10. Confidentiality
  • 11. Responsibilities
  • 12. Records and Compliance Monitoring
  • 13. Staff Training
  • 14. References
  • 15. Related Policies and Forms
  • 16. Approval
  • 17. Revision History

An inspector may ask

  • Show me proof of clearance from the OIG exclusion list dated before this employee's first day.
  • How often do you re-check staff and contractors against the exclusion lists?

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