Agency Closure, Change of Ownership, and Disposition of Clinical Records
Plans for a closure, sale, or change of control so that no patient is left without care, gives SHPDA, DC Health, DC Medicaid, and patients the notices District law requires, and keeps clinical records safe and retrievable after the Agency stops operating.
About this policy
- Policy number
- DC-HH-GOV-06
- Version
- 1.0
- Main rule
- 22-B DCMR §3910.1(b)
- Library
- Washington, DC home health · 58 policies
- Category
- Governance
- Sections
- 17
In short
- If the Agency ever closes or is sold, we have a plan so that no patient is left without care.
- Patients will get written notice and help to choose another agency. Keep caring for your patients until each one is safely transferred.
- Patient records stay protected after a closure, and each patient is told in writing where the records are.
- Never take patient records home, even during a closure.
What's inside
17 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (22-B DCMR §3910 and D.C. Code §44-406(c))
- 5. Planned Closure or Termination of a Service
- 6. Where the Clinical Records Go
- 7. Change of Ownership or Control
- 8. Unplanned Closure
- 9. Contingency Plan Kept Current
- 10. Responsibilities
- 11. Records and Compliance Monitoring
- 12. Staff Training
- 13. References
- 14. Related Policies and Forms
- 15. Approval
- 16. Revision History
An inspector may ask
- Show me your written procedure for the transfer or disposition of clinical records if the Agency is dissolved.
- If you closed next month, whom would you tell first, and how much notice does the law require?
See Cura Core with your agency's name on it.
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