Personnel Records
Lists everything each personnel record must contain under 22-B DCMR §9909.2, how the record is organized so that confidential health and criminal information is kept apart, where records are kept and how fast they are produced for DC Health, each employee's right to review his or her record, and how long records are kept.
About this policy
- Policy number
- DC-HC-HR-05
- Version
- 1.0
- Main rule
- 22-B DCMR §9909.2
- Library
- Washington, DC home care · 50 policies
- Category
- Human resources
- Sections
- 18
In short
- The Agency keeps a personnel record for you, as DC Health requires. Health and background records are kept in separate, confidential files.
- You have the right to review your personnel record. Ask the Director or the office.
- Bring your renewed certification, CPR card and training certificates to the office as soon as you get them.
- Tell the office within 5 business days if your name, address or phone number changes.
- Your record is kept for at least 5 years after you leave the Agency.
What's inside
18 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (22-B DCMR §9909.2)
- 5. Contents of the Personnel Record
- 6. How Files Are Organized
- 7. Where Records Are Kept and Producing Them
- 8. Employee Access
- 9. Keeping Files Current
- 10. Retention and Destruction
- 11. Responsibilities
- 12. Records and Compliance Monitoring
- 13. Staff Training
- 14. References
- 15. Related Policies and Forms
- 16. Approval
- 17. Revision History
An inspector may ask
- Show me the personnel file for this aide. Where is the signed position description?
- Where are the reference checks, verification of previous employment and competency test results?
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