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Incident Reporting, Serious Event Notices to the Department, and Investigations

Requires staff to report every incident at once, sets out how the Agency investigates and learns from incidents, and makes sure the Agency gives the Department of Health the notices Pennsylvania requires: immediate written notice of any event that could seriously compromise quality assurance or patient safety, including the events listed in 28 Pa. Code §51.3(g) such as deaths in unusual circumstances, medication error injuries, transfers to a hospital after an accident, and complaints of patient abuse whether or not confirmed, and an immediate telephone report with written follow-up of a catastrophic incident or interruption of services (§601.13(c)).

Preview: full text with a package
About this policy
Policy number
PA-HH-QA-02
Version
1.0
Main rule
28 Pa. Code §51.3
Library
Pennsylvania home health · 56 policies
Category
Quality
Sections
16

In short

  • After an incident, first make the patient safe and call 911 if needed.
  • Report every incident, including near misses, to the supervising nurse or the office right away.
  • Fill in the incident report before the end of the same working day. Write facts only, and do not mention the report in the clinical record.
  • If abuse may be involved, make the abuse report yourself at once (Policy PA-HH-SG-01).
  • The Administrator tells the Department of Health in writing about serious events, such as a fall that sends a patient to the hospital.

What's inside

16 sections. The full text comes with the One-time Policy Pack.

Full text with a package
  • Terms of Reference
  • 1. Purpose
  • 2. Scope
  • 3. Definitions
  • 4. Policy Statement (28 Pa. Code §51.3)
  • 5. Events That Need Written Notice to the Department
  • 6. What Staff Do
  • 7. Notices to the Department
  • 8. Investigation and Follow-Up
  • 9. Responsibilities
  • 10. Records and Compliance Monitoring
  • 11. Staff Training
  • 12. References
  • 13. Related Policies and Forms
  • 14. Approval
  • 15. Revision History

An inspector may ask

  • Show me your incident reports for the last quarter and what you did about each one.
  • A patient fell during a visit and was taken to the hospital. Did you notify the Department? Show me the written notice.

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