Agency Closure and Continuity of Records
Sets out how the Agency would close or stop a service in an orderly way: notice to the Department at least 60 days before ceasing a service, immediate reporting of a sudden interruption, safe transfer of every patient, and a plan that keeps clinical records for seven years after each patient’s discharge even after the Agency stops operating.
About this policy
- Policy number
- PA-HH-GOV-06
- Version
- 1.0
- Main rule
- 28 Pa. Code §601.36(b)
- Library
- Pennsylvania home health · 56 policies
- Category
- Governance
- Sections
- 15
In short
- If the Agency ever closes or stops a service, no patient is left without care; each one is helped to move safely.
- The Department of Health gets written notice at least 60 days before a service stops.
- A sudden event that may stop services is reported to the Department by phone right away.
- Clinical records are kept for 7 years after each patient’s discharge, even if the Agency closes.
What's inside
15 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (28 Pa. Code §601.36(b))
- 5. Planned Closure or End of a Service
- 6. Sudden Interruption or Cessation
- 7. Records After Closure
- 8. Responsibilities
- 9. Records and Compliance Monitoring
- 10. Staff Training
- 11. References
- 12. Related Policies and Forms
- 13. Approval
- 14. Revision History
An inspector may ask
- What happens to your clinical records if the agency closes?
- How much notice would you give the Department before stopping a service?
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