Personnel Records
Lists what goes in each personnel file, keeps criminal records check reports and disqualifying database results sealed in or separate from the file, keeps employee medical records separate, limits who may see the files, keeps the background check roster available to the Ohio Department of Health, and sets retention periods.
About this policy
- Policy number
- OH-HH-HR-02
- Version
- 1.0
- Main rule
- OAC 3701-60-10(B)
- Library
- Ohio home health · 59 policies
- Category
- Human resources
- Sections
- 19
In short
- Your personnel file shows your qualifications, checks and training. Keep your license and training records up to date with the office.
- Criminal records check reports are confidential and kept sealed or separate.
- Your health and vaccination records are kept in a separate confidential file.
- You may ask to review your own personnel file.
What's inside
19 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (OAC 3701-60-10(B))
- 5. Contents of the Personnel File
- 6. Criminal Records Check Reports and Disqualifying Information
- 7. Roster for the Director of Health
- 8. Employee Medical Records
- 9. Form I-9
- 10. Access and Security
- 11. Retention
- 12. Responsibilities
- 13. Records and Compliance Monitoring
- 14. Staff Training
- 15. References
- 16. Related Policies and Forms
- 17. Approval
- 18. Revision History
An inspector may ask
- Show me the personnel file for this nurse and this aide.
- Where do you keep criminal records check reports, and who can see them?
See Cura Core with your agency's name on it.
Choose your state and type of agency, buy your Policy Pack online and get your sign-in by email. Already a customer? Sign in to your portal.