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Database Reviews, Criminal Records Checks, and Conditional Employment

The Agency’s written criminal records check policy, filed with its license application: who is covered, the notice given to applicants, the six-database review that comes first, the BCII (and where needed FBI) criminal records check with fingerprints, conditional employment with the five-business-day and sixty-day limits, re-checks every five years, and the confidential roster kept for the Ohio Department of Health.

Preview: full text with a package
About this policy
Policy number
OH-HH-HR-03
Version
1.0
Main rule
ORC 3740.11
Library
Ohio home health · 59 policies
Category
Human resources
Sections
24

In short

  • Before you give care, the Agency checks six databases and requests a criminal records check through BCII, with your fingerprints.
  • If you lived outside Ohio in the last five years, an FBI check is added.
  • If you start before the results arrive, the Agency must request the check within five business days, and you cannot continue if results are not back within sixty days.
  • Direct care staff are checked again at least every five years. Give your fingerprints promptly when asked.
  • Your report is confidential. Tell the Administrator about any new criminal charge.

What's inside

24 sections. The full text comes with the One-time Policy Pack.

Full text with a package
  • Terms of Reference
  • 1. Purpose
  • 2. Scope
  • 3. Definitions
  • 4. Policy Statement (ORC 3740.11)
  • 5. Positions Covered and Chief Administrator Designations
  • 6. Notice to Applicants
  • 7. Step One: Database Review
  • 7.1 Results of the database review
  • 8. Step Two: Criminal Records Check
  • 9. Conditional Employment
  • 9.1 Ending conditional employment
  • 10. Hiring Decision
  • 11. Re-checks of Employees
  • 12. Applicants and Employees Referred by an Employment Service
  • 13. Confidentiality, Roster, and Attestation
  • 14. Good-Faith Reliance
  • 15. Responsibilities
  • 16. Records and Compliance Monitoring
  • 17. Staff Training
  • 18. References
  • 19. Related Policies and Forms
  • 20. Approval
  • 21. Revision History

An inspector may ask

  • Show me your written criminal records check policy, the one filed with your license application.
  • For this aide, show me the database review, the date you requested the BCII check, and the date you received the report.

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