Personnel Records, Job Descriptions, and Employee Identification

Lists what every personnel file must hold under 19 CSR 15-7.021(24)(B) and the Personal Care Provider Manual, how files are kept confidential and made available to DHSS investigators, the written job descriptions and annual evaluations the rules require, and the permanent ID every worker carries and returns.

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About this policy

Policy number: MO-HC-HR-04
Version: 1.0
Main rule: 19 CSR 15-7.021(24)(B)
Library: Missouri home care · 50 policies
Category: Human resources
Sections: 18

In short

Wear your Agency ID badge at every visit so the participant can see the Agency name. Show it whenever you are asked.
Report a lost badge to the office the same day. Return your badge when you leave the Agency.
Your personnel file holds your application, training, yearly evaluation and signed statements. It is kept confidential.
State investigators may review personnel files during an abuse, neglect or fraud investigation.
Tell the office about any change to your name, address or license or certificate.

What's inside

18 sections. The full text comes with the One-time Policy Pack.

Full text with a package

Terms of Reference
1. Purpose
2. Scope
3. Definitions
4. Policy Statement (19 CSR 15-7.021(24)(B))
5. Contents of Each Personnel File
6. Separate Confidential Files
7. Job Descriptions and Lines of Supervision
8. Annual Evaluations
9. Employee Identification
10. Access to Personnel Files
11. Responsibilities
12. Records and Compliance Monitoring
13. Staff Training
14. References
15. Related Policies and Forms
16. Approval
17. Revision History

An inspector may ask

Pull three personnel files: show me the signed application, the training records, the annual evaluation and the signed rights and ethics statement.
Show me the signed statement that this supervisor received and reviewed the in-home service standards.

Missouri home care

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Rules it follows

19 CSR 15-7.021(24)(B)19 CSR 15-7.021(18)(F)19 CSR 15-7.021(18)(V)19 CSR 15-7.021(23)(A)19 CSR 15-7.021(24)(B)1-1019 CSR 15-7.021(24)(C)19 CSR 15-7.010(4)(B)19 CSR 15-7.010(4)(C)19 CSR 15-7.010(4)(D)13 CSR 70-91.010(3)(H)313 CSR 70-91.010(5)(E)5MMAC In-Home Services Program Requirements 4.8MO HealthNet Personal Care Provider Manual §§2.2, 2.3, 2.542 U.S.C. §12112(d)8 CFR §274a.2

Forms included

MO-HC-HR-04-A Personnel File Checklist
MO-HC-HR-04-B Employee Identification Badge Issue and Return Record

Read a sample in full

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