Agency Closure, Change of Ownership, and Continuity of Records
Sets out how the Agency plans for and carries out a closure or a change of ownership so that patients are moved safely to other providers, staff and payers are told, and clinical records are kept for the required periods even after the Agency stops operating, as 42 CFR §484.110(c)(2) requires. Michigan Medicaid records are kept at least seven years from the date of service regardless of change in ownership or termination of participation.
About this policy
- Policy number
- MI-HH-GOV-06
- Version
- 1.0
- Main rule
- 42 CFR §484.110(c)(2)
- Library
- Michigan home health · 57 policies
- Category
- Governance
- Sections
- 16
In short
- If the Agency closes or is sold, no patient is left without care.
- The clinical manager helps each patient choose a new provider and sends the information needed.
- Patients get a written notice of the change.
- Records are kept safely for at least 7 years, even after the Agency closes.
- Keep caring for your patients until each one is moved or discharged.
What's inside
16 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (42 CFR §484.110(c)(2))
- 5. Closure Contingency Plan
- 6. Steps in a Closure
- 7. Change of Ownership
- 8. Records After Closure
- 9. Responsibilities
- 10. Records and Compliance Monitoring
- 11. Staff Training
- 12. References
- 13. Related Policies and Forms
- 14. Approval
- 15. Revision History
An inspector may ask
- What happens to your clinical records if the Agency closes?
- Who would you tell, and how, if the Agency decided to close or was sold?
See Cura Core with your agency's name on it.
Choose your state and type of agency, buy your Policy Pack online and get your sign-in by email. Already a customer? Sign in to your portal.