Personnel Records and Annual Employee Health Screening
Sets out where the Agency keeps original personnel files, the 11 items LAC 48:I §9119.B requires in the record of every employee and contract staff member, how records are kept confidential and available to surveyors, how long they are kept, and how the annual employee health screening required by §9119.A.4 is carried out under the clinical manager's supervision of the employee health program.
About this policy
- Policy number
- LA-HH-HR-02
- Version
- 1.0
- Main rule
- LAC 48:I §9119.B
- Library
- Louisiana home health · 57 policies
- Category
- Human resources
- Sections
- 18
In short
- We keep a complete personnel file for every employee and contractor at the main office.
- You must complete a health screening when hired and every year after that.
- Tuberculosis screening follows current CDC guidance.
- Tell us about any change in your address, license or health that affects your work.
- Your medical and criminal history information is kept confidential.
What's inside
18 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (LAC 48:I §9119.B)
- 5. Contents of the Personnel Record
- 6. Location, Access, and Confidentiality
- 7. Criminal History Records
- 8. Annual Employee Health Screening
- 9. Keeping Records Current
- 10. Retention and Destruction
- 11. Responsibilities
- 12. Records and Compliance Monitoring
- 13. Staff Training
- 14. References
- 15. Related Policies and Forms
- 16. Approval
- 17. Revision History
An inspector may ask
- Where are your original personnel files kept? Are any at a branch?
- Show me the personnel file for this aide. Where is the annual health screening result?
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