Personnel Files and Employment Records
Sets what the Agency keeps in each personnel and contractor file (screening results and attestation, dementia certificates, HIV/AIDS course record, licenses, orientation and competency records, employment eligibility verification), keeps employee medical records separate, and sets access, confidentiality and retention.
About this policy
- Policy number
- FL-HSP-HR-05
- Version
- 1.0
- Main rule
- Rule 59A-35.090(3)(c), F.A.C.
- Library
- Florida hospice · 60 policies
- Category
- Human resources
- Sections
- 18
In short
- Your personnel file holds your license check, background screening, training and other required records.
- Your health and vaccination records are kept in a separate, confidential medical file.
- Bring documents the office asks for on time.
- You may ask to see your own file.
- You will not be punished for reporting a practice you believe breaks the law.
What's inside
18 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (Rule 59A-35.090(3)(c), F.A.C.; Rule 59A-38.020(6), F.A.C.; s. 381.0035(2), F.S.; 42 CFR §418.100(g)(3))
- 5. Contents of the Personnel File
- 6. Contracted Staff and Volunteers
- 7. Employee Medical Records
- 8. Access, Confidentiality and Corrections
- 9. Retention
- 10. Workers’ Compensation and Employment Posters
- 11. Responsibilities
- 12. Records and Compliance Monitoring
- 13. Staff Training
- 14. References
- 15. Related Policies and Forms
- 16. Approval
- 17. Revision History
An inspector may ask
- Show me the personnel file for this nurse: license verification, screening, attestation, orientation, competency and dementia certificates.
- Where are employee medical and exposure records kept, and who can see them?
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