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Patient Emergency Planning, Special Needs Registry and Shelter Care

Sets what the Agency does for each patient and caregiver before, during and after an emergency: telling every patient at admission about the Agency’s plan and the county special needs registry, documenting whether the patient will evacuate and who will give care, collecting and submitting registration information, giving registration information every year, keeping the medication, supply and equipment list for each special-needs patient, confirming each patient’s plan when a threat is imminent, staffing patients in special needs shelters, and telling patients when services will be interrupted and restored.

Preview: full text with a package
About this policy
Policy number
FL-HSP-EP-02
Version
1.0
Main rule
Rule 59A-38.018(7)-(15), F.A.C.
Library
Florida hospice · 60 policies
Category
Emergency preparedness
Sections
20

In short

  • At admission, tell every patient and caregiver about our emergency plan and the county special needs registry.
  • Write down whether the patient will evacuate, whether the caregiver can give care, or whether we must arrange another caregiver.
  • For patients who will need care in a disaster, collect the registration information and give it to the safety liaison.
  • Leave an up-to-date medication, supply and equipment list in the home, and remind the patient to keep medicines on hand.
  • When a storm threatens, call your patients to confirm their plans, starting with the highest priority.

What's inside

20 sections. The full text comes with the One-time Policy Pack.

Full text with a package
  • Terms of Reference
  • 1. Purpose
  • 2. Scope
  • 3. Definitions
  • 4. Policy Statement (Rule 59A-38.018(7)-(15), F.A.C.; s. 252.355, F.S.)
  • 5. At Admission
  • 5.1 The medication, supply and equipment list
  • 6. Patient Priority Levels (Agency standard)
  • 7. Working With Local Emergency Management Agencies
  • 8. When an Emergency Threatens
  • 9. Care in Special Needs Shelters and Other Locations
  • 10. When Services Cannot Be Provided
  • 11. After the Emergency
  • 12. Responsibilities
  • 13. Records and Compliance Monitoring
  • 14. Staff Training
  • 15. References
  • 16. Related Policies and Forms
  • 17. Approval
  • 18. Revision History

An inspector may ask

  • Show me where a patient’s record documents the emergency plan and whether the patient will evacuate.
  • How do you tell patients about the special needs registry, and how do you submit registration information to the county?

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