Personnel Records
Lists what each personnel file must hold, including the screening result and attestation, licenses and certificates, aide training or competency documentation, medication assistance training, CPR, in-service, HIV/AIDS and dementia training records; keeps medical and immigration records separate; prohibits falsified training or health records; and sets retention periods.
About this policy
- Policy number
- FL-HC-HR-04
- Version
- 1.0
- Main rule
- Rule 59A-35.090(3)(c), F.A.C.
- Library
- Florida home care · 50 policies
- Category
- Human resources
- Sections
- 18
In short
- Your personnel file must show your background check, training, certificates and CPR card before you work with clients.
- Give the office a copy of every new certificate, license or CPR card as soon as you get it.
- Training records must be true. Never sign for someone else or write hours that were not given.
- Health records are kept in a separate, confidential file.
- You may ask for a copy of your dementia training record.
What's inside
18 sections. The full text comes with the One-time Policy Pack.
- Terms of Reference
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Policy Statement (Rule 59A-35.090(3)(c), F.A.C.)
- 5. Contents of the Personnel File
- 6. Records Kept Separately
- 7. Keeping Files Current
- 8. Accuracy
- 9. Access and Copies
- 10. Retention
- 11. Responsibilities
- 12. Records and Compliance Monitoring
- 13. Staff Training
- 14. References
- 15. Related Policies and Forms
- 16. Approval
- 17. Revision History
An inspector may ask
- Show me the personnel file for this aide.
- Where is the documentation of the 2 hours of medication assistance training?
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