{"ref":"TX-HSP-HR-04","title":"Personnel Records","category":"Human resources","summary":"Lists what must be in the personnel record of every employee and volunteer, how records are kept, secured and produced for surveyors, what the Agency holds for contracted staff instead, and how long records are kept.","inShort":["Every employee and volunteer has a personnel file. Keep your information up to date.","Give the office copies of licenses, certificates, training and anything else they ask for.","Your file must hold your signed job description, your application and your background checks.","Files are private and locked. Only a few people can see them.","You may ask to see your own file."],"primaryCitation":"26 TAC §558.246","citations":["26 TAC §558.246","26 TAC §558.245(b)(10)","26 TAC §558.247","26 TAC §558.289(e)","26 TAC §558.857(5)","26 TAC §558.843(c)(3), (d)(6), (e)(3)","26 TAC §558.259(f)","26 TAC §558.260(c)"],"federalCitations":["42 CFR §418.100(g)(3)","42 CFR §418.76(b)(4), (c)(5), (d)(2)","42 CFR §418.78(e)"],"surveyorAsks":["Pull the personnel file for this aide. Where is the signed job description, the application, the registry searches and the EMR information?","Do you keep personnel files for volunteers too?"],"forms":[{"ref":"TX-HSP-HR-04-A","title":"Personnel Record Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (26 TAC §558.246)","5. Contents of the Personnel Record","6. Contracted Staff","7. Security, Access and Retention","8. Responsibilities and Monitoring","9. References","10. Related Policies and Forms","11. Approval","12. Revision History"],"version":"1.0","sample":false,"pack":"tx-hospice","state":"Texas","service":"Hospice","guides":[{"path":"/guides/hospice-policies/","h1":"What policies are required for hospice?"},{"path":"/guides/hospice-conditions-of-participation/","h1":"Hospice Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Hospice","legalName":"Sample Hospice, LLC","logo":null}}