{"ref":"TX-HR-02","title":"Personnel Records","category":"Human resources","summary":"Lists what every personnel record must contain for employees, contractors, and volunteers, how long the Agency keeps it, who may see it, and how it is produced for a surveyor.","inShort":["Give the office accurate information for your personnel file, and update it if anything changes.","Report a change in your license, contact information, or criminal history within one business day.","You can review your own personnel file. Just ask the custodian.","Sign every acknowledgment form the office gives you. It has to be in your file.","Keep your training and license renewal dates in mind so the office can update your file on time."],"primaryCitation":"26 TAC §558.246","citations":["26 TAC §558.246","26 TAC §558.245","26 TAC §558.247","26 TAC §558.248","26 TAC §558.253","26 TAC §558.259","26 TAC §558.701","Tex. Health & Safety Code ch. 142","26 TAC §558.289"],"federalCitations":["45 CFR Part 164"],"surveyorAsks":["Pull the personnel files for three attendants hired in the last year and show me the registry checks, orientation, and competency records.","How long do you keep personnel records after someone leaves?"],"forms":[],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (26 TAC §558.246)","5. Procedure","6. Responsibilities","6.1 Staff Training","7. Records","7.1 Compliance Monitoring","8. References","9. Related Documents","10. Approval","11. Revision History"],"version":"1.1","sample":false,"pack":"tx-pas","state":"Texas","service":"Home care","guides":[{"path":"/guides/home-care-agency-policies/","h1":"What policies does a home care agency need?"}],"agency":{"name":"Sample Home Care Agency","legalName":"Sample Home Care Agency, LLC","logo":null}}