{"ref":"TX-HH-HR-02","title":"Personnel Records","category":"Human resources","summary":"Lists what must be in every personnel file, including the signed job description, application, license and reference verification, evaluations, the signed policy statement, and printed registry search results, and explains how the files are kept confidential, audited, and retained.","inShort":["We keep a personnel file for every employee, contractor, and volunteer.","Your file must be complete before you can be scheduled for a visit.","Give your supervisor your training certificates and license renewals as soon as you get them.","Your file is confidential. You may ask in writing to see it.","Medical and exposure records are kept separately and privately."],"primaryCitation":"26 TAC §558.246","citations":["26 TAC §558.246","26 TAC §558.245","26 TAC §558.247","26 TAC §558.259","26 TAC §558.260","26 TAC §558.701"],"federalCitations":["42 CFR §484.80(b)(4)","42 CFR §484.80(c)(5)","42 CFR §484.80(d)(2)","42 CFR §484.102(d)(1)(iii)","29 CFR §1910.1030(h)","29 CFR §1910.1020"],"surveyorAsks":["Pull the file for this home health aide. Show me the initial and annual registry search printouts and the proof she received information about the Employee Misconduct Registry.","Where is the signed statement that this nurse read and will comply with your policies?"],"forms":[{"ref":"TX-HH-HR-02-A","title":"Personnel Record Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (26 TAC §558.246)","5. Procedure","6. Retention and Destruction","7. Responsibilities","8. Records and Compliance Monitoring","9. Staff Training","10. References","11. Related Policies and Forms","12. Approval","13. Revision History"],"version":"1.0","sample":false,"pack":"tx-lhhs","state":"Texas","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Home Health Agency","legalName":"Sample Home Health Agency, LLC","logo":null}}