{"ref":"PA-HH-HR-02","title":"Personnel Records","category":"Human resources","summary":"Lists what each personnel record must contain under 28 Pa. Code §601.21(f) and the Older Adults Protective Services Act regulations, keeps criminal history and health information confidential, and sets how long records are kept.","inShort":["The Agency keeps a personnel file for you with your job description, license, orientation, health examination and evaluations.","Your criminal history and health information are kept confidential and used only as the law allows.","Give the office your renewed license, health and training papers as soon as you get them.","You may ask to review your own file."],"primaryCitation":"28 Pa. Code §601.21(f)","citations":["28 Pa. Code §601.21(f)","6 Pa. Code §15.143(e)","6 Pa. Code §15.143(f)","6 Pa. Code §15.146","35 P.S. §10225.502","23 Pa.C.S. §6344"],"federalCitations":["29 CFR §1910.1030(h)","29 CFR §1910.1020"],"surveyorAsks":["Show me this employee’s personnel file: job description, license, evaluations, health examination and orientation.","Where are the State Police criminal history record and any FBI determination letter for this aide?"],"forms":[{"ref":"PA-HH-HR-02-A","title":"Personnel Record Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (28 Pa. Code §601.21(f))","5. Contents of the Personnel Record","6. Keeping Records Current","7. Confidentiality and Access","8. Retention and Destruction","9. Responsibilities","10. Records and Compliance Monitoring","11. Staff Training","12. References","13. Related Policies and Forms","14. Approval","15. Revision History"],"version":"1.0","sample":false,"pack":"pa-hha","state":"Pennsylvania","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}