{"ref":"PA-HH-GOV-06","title":"Agency Closure and Continuity of Records","category":"Governance","summary":"Sets out how the Agency would close or stop a service in an orderly way: notice to the Department at least 60 days before ceasing a service, immediate reporting of a sudden interruption, safe transfer of every patient, and a plan that keeps clinical records for seven years after each patient’s discharge even after the Agency stops operating.","inShort":["If the Agency ever closes or stops a service, no patient is left without care; each one is helped to move safely.","The Department of Health gets written notice at least 60 days before a service stops.","A sudden event that may stop services is reported to the Department by phone right away.","Clinical records are kept for 7 years after each patient’s discharge, even if the Agency closes."],"primaryCitation":"28 Pa. Code §601.36(b)","citations":["28 Pa. Code §601.13(c)","28 Pa. Code §601.36(b)","28 Pa. Code §51.3(c)","55 Pa. Code §1101.51(e)"],"federalCitations":["42 CFR §484.110(c)","42 CFR §484.50(d)(7)"],"surveyorAsks":["What happens to your clinical records if the agency closes?","How much notice would you give the Department before stopping a service?"],"forms":[{"ref":"PA-HH-GOV-06-A","title":"Notice to Patients of Agency Closure"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (28 Pa. Code §601.36(b))","5. Planned Closure or End of a Service","6. Sudden Interruption or Cessation","7. Records After Closure","8. Responsibilities","9. Records and Compliance Monitoring","10. Staff Training","11. References","12. Related Policies and Forms","13. Approval","14. Revision History"],"version":"1.0","sample":false,"pack":"pa-hha","state":"Pennsylvania","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}