{"ref":"PA-HC-HR-06","title":"Personnel Records","category":"Human resources","summary":"Lists everything that must be in each direct care worker’s and office staff member’s file under Chapter 611 (interview and references, criminal history, ChildLine, provisional monitoring, competency and annual review, tuberculosis screening), plus the waiver and OSHA items, and explains how files are kept confidential, audited, and retained.","inShort":["We keep a file for you with your interview, references, background check, training, competency reviews, and health screening.","Your background check and health papers are kept in a private section that only a few people can see.","You can ask in writing to see your own file.","Give the office your training certificates, health updates, and license renewals as soon as you get them."],"primaryCitation":"28 Pa. Code §611.51(b)","citations":["28 Pa. Code §611.51(b)","28 Pa. Code §611.52(f)","28 Pa. Code §611.52(g)","28 Pa. Code §611.53(c)","28 Pa. Code §611.54(a)(5)","28 Pa. Code §611.55(d)","28 Pa. Code §611.55(e)","28 Pa. Code §611.56(b)","35 P.S. §448.806(d.1)(3)","6 Pa. Code §15.143(e)","55 Pa. Code §52.19(e)","55 Pa. Code §52.21(c)","55 Pa. Code §52.43(k)"],"federalCitations":["29 CFR §1910.1030(h)","29 CFR §1910.1020"],"surveyorAsks":["Pull the file for this direct care worker. Show me the interview date, the two references, the criminal history report, competency documentation, the annual competency review, and the tuberculosis screening.","Where do you keep criminal history and medical information, and who can see it?"],"forms":[{"ref":"PA-HC-HR-06-A","title":"Direct Care Worker File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (28 Pa. Code §611.51(b))","5. Procedure","6. Retention and Destruction","7. Responsibilities","8. Records and Compliance Monitoring","9. Staff Training","10. Electronic Files","11. References","12. Related Policies and Forms","13. Approval","14. Revision History"],"version":"1.0","sample":false,"pack":"pa-hca","state":"Pennsylvania","service":"Home care","guides":[{"path":"/guides/home-care-agency-policies/","h1":"What policies does a home care agency need?"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}