{"ref":"OH-HSP-GOV-05","title":"Ceasing Operation and Continuity of Care","category":"Governance","summary":"Sets out what the Agency must do if it decides to stop operating: written notice to the director of health and to every patient or family at least 60 days before closing, a continuity of care plan, a written discharge plan in each record, written approval of each transfer and release of records, and safe keeping of records after closure.","inShort":["If the Agency ever decides to close, ODH and every patient or family must get written notice at least 60 days before.","Each patient gets a written discharge plan and a choice of a new hospice or provider.","No patient's care stops until the new provider has taken over.","Patients or their representatives sign their approval of the transfer and of sending their records.","Records are kept safe after closure, and ODH and Medicare are told where they are."],"primaryCitation":"OAC 3701-19-07(D)(3)-(4)","citations":["OAC 3701-19-07(D)(3)","OAC 3701-19-07(D)(4)","OAC 3701-19-22.1(H)","OAC 3701-19-23","OAC 5160-1-17.2(D)-(F)","OAC 5160-56-03(A)(2), (E)","ORC 3712.06(F)"],"federalCitations":["42 CFR §418.104(d)-(e)","42 CFR §418.26(e)","42 CFR §418.30"],"surveyorAsks":["If you decided to close, how far in advance would you tell ODH and your patients, and what would the notice contain?","Where would your clinical records be kept after closure, and who would have access?"],"forms":[{"ref":"OH-HSP-GOV-05-A","title":"Notice to Patients and Families of Proposed Closure"},{"ref":"OH-HSP-GOV-05-B","title":"Approval of Transfer and Authorization to Release Records"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (OAC 3701-19-07(D)(3)-(4))","5. Closure Timeline","6. Content of the Notice to the Director","7. Records After Closure","8. Notices to Payers, Contractors and Others","9. Responsibilities","10. Records and Compliance Monitoring","11. Staff Training","12. References","13. Related Policies and Forms","14. Approval","15. Revision History"],"version":"1.0","sample":false,"pack":"oh-hospice","state":"Ohio","service":"Hospice","guides":[{"path":"/guides/hospice-policies/","h1":"What policies are required for hospice?"},{"path":"/guides/hospice-conditions-of-participation/","h1":"Hospice Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}