{"ref":"OH-HH-REC-02","title":"Patient Access to Records, Copies, and Release of Information","category":"Records","summary":"Gives patients and their representatives access to their records: the patient’s copy is free and available at the next home visit or within 4 business days, whichever comes first; requests are made on a signed form dated within one year as Ohio law requires; identity is checked; Ohio’s fee limits apply to anyone else; and records go to other people only with a valid authorization or as the law allows, with Ohio’s extra protection for HIV information and Medicaid recipient information.","inShort":["Patients may see and get a free copy of their record at the next home visit or within 4 business days, whichever comes first.","If a patient asks you during a visit, help them fill in and sign the request form and tell the office the same day.","Ohio law needs a signed, dated request that says where the copy should go. Check the person’s identity before giving any record.","Give records to anyone else only with a valid authorization or the Privacy Official’s approval.","HIV information and Medicaid information have extra protection in Ohio. Send those requests to the Privacy Official."],"primaryCitation":"ORC 3701.74","citations":["ORC 3701.74","ORC 3701.74(A)","ORC 3701.74(B)","ORC 3701.74(C)","ORC 3701.74(D)","ORC 3701.741","ORC 3701.243","ORC 5101.27","OAC 5160-1-17.2(E)","OAC 5160-1-17.2(K)"],"federalCitations":["42 CFR §484.110(e)","42 CFR §484.50(c)(6)","45 CFR §164.524","45 CFR §164.528","45 CFR §164.530"],"surveyorAsks":["A patient asks a nurse for a copy of her record during a visit. What happens, and how fast?","Show me your log of record requests for the last quarter and the dates each was filled."],"forms":[{"ref":"OH-HH-REC-02-A","title":"Request to See or Copy Health Records"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (ORC 3701.74)","5. Who May Ask","6. Receiving a Request","7. Time Frames","8. Form of Access","9. Fees","10. When Direct Access May Be Limited","11. Release to Others with an Authorization","12. Disclosures the Law Permits or Requires Without Authorization","13. Request Log and Accounting","14. Responsibilities","15. Records and Compliance Monitoring","16. Staff Training","17. References","18. Related Policies and Forms","19. Approval","20. Revision History"],"version":"1.0","sample":false,"pack":"oh-hha","state":"Ohio","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}