{"ref":"OH-HH-HR-02","title":"Personnel Records","category":"Human resources","summary":"Lists what goes in each personnel file, keeps criminal records check reports and disqualifying database results sealed in or separate from the file, keeps employee medical records separate, limits who may see the files, keeps the background check roster available to the Ohio Department of Health, and sets retention periods.","inShort":["Your personnel file shows your qualifications, checks and training. Keep your license and training records up to date with the office.","Criminal records check reports are confidential and kept sealed or separate.","Your health and vaccination records are kept in a separate confidential file.","You may ask to review your own personnel file."],"primaryCitation":"OAC 3701-60-10(B)","citations":["OAC 3701-60-10(A)","OAC 3701-60-10(B)","OAC 3701-60-10(C)","OAC 3701-60-10(D)","ORC 3740.11(H)"],"federalCitations":["42 CFR §484.115","29 CFR §1910.1030(h)","29 CFR §1910.1020","8 CFR §274a.2"],"surveyorAsks":["Show me the personnel file for this nurse and this aide.","Where do you keep criminal records check reports, and who can see them?"],"forms":[{"ref":"OH-HH-HR-02-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (OAC 3701-60-10(B))","5. Contents of the Personnel File","6. Criminal Records Check Reports and Disqualifying Information","7. Roster for the Director of Health","8. Employee Medical Records","9. Form I-9","10. Access and Security","11. Retention","12. Responsibilities","13. Records and Compliance Monitoring","14. Staff Training","15. References","16. Related Policies and Forms","17. Approval","18. Revision History"],"version":"1.0","sample":false,"pack":"oh-hha","state":"Ohio","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}