{"ref":"OH-HH-GOV-06","title":"Agency Closure, Change of Ownership, and Continuity of Records","category":"Governance","summary":"Sets out what the Agency does if it plans to close, stop a service, or change ownership: deciding and notifying regulators and payers, giving patients notice and arranging safe transfers, and making sure clinical, Medicaid and personnel records stay available for the full retention period after the Agency stops operating.","inShort":["If the Agency ever closes or changes owners, every patient will get written notice and help moving to another provider.","Ohio Medicaid patients get at least thirty days’ written notice before a service ends, except in the cases the rule lists.","Patient records are kept safe and available even after a closure.","Never take, destroy or change records, even if the Agency is closing.","Direct questions about a closure or sale to the Administrator."],"primaryCitation":"42 CFR §484.110(c)(2)","citations":["OAC 3701-60-03(I)","OAC 5160-1-17.2(D)","OAC 5160-1-17.2(F)","ORC 2913.40(D)","OAC 5160-12-03(B)(7)"],"federalCitations":["42 CFR §484.110(c)","42 CFR §484.50(d)","42 CFR §489.18","42 CFR §424.550(b)","42 CFR §424.516(e)"],"surveyorAsks":["If the Agency closed tomorrow, where would its clinical records be kept, and who would you tell?","How would you make sure every patient is safely transferred?"],"forms":[{"ref":"OH-HH-GOV-06-A","title":"Closure and Change of Ownership Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (42 CFR §484.110(c)(2))","5. Deciding to Close or Stop a Service","6. Patients","7. Notices to Regulators and Payers","8. Change of Ownership","9. Records After Closure","10. Final Steps","11. Responsibilities","12. Records and Compliance Monitoring","13. Staff Training","14. References","15. Related Policies and Forms","16. Approval","17. Revision History"],"version":"1.0","sample":false,"pack":"oh-hha","state":"Ohio","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}