{"ref":"NC-HSP-HR-04","title":"Personnel Records","category":"Human resources","summary":"Lists the nine items North Carolina requires in every personnel record for paid staff and direct-care volunteers, keeps confidential health information separate, makes records available to surveyors on the premises, and keeps them at least one year after employment or service ends (six years as the Agency's standard), with longer periods for OSHA and immigration records.","inShort":["We keep a personnel record for every staff member and every direct-care volunteer.","Your health records (TB, hepatitis B) are kept in a separate confidential file.","State surveyors may see personnel records at our office when they ask.","Personnel records are kept at least one year after you leave; we keep them six years."],"primaryCitation":"10A NCAC 13K .0401(e)","citations":["10A NCAC 13K .0401(c), (e)","10A NCAC 13K .0209(2), (3)","10A NCAC 13K .0301(a)(4)"],"federalCitations":["29 CFR §1910.1030(h)","29 CFR §1910.1020(d)","8 CFR §274a.2(b)(2)"],"surveyorAsks":["Show me the personnel records for these staff and volunteers.","Where are the tuberculosis screening, hepatitis B and bloodborne pathogen training records for hands-on staff?"],"forms":[{"ref":"NC-HSP-HR-04-A","title":"Personnel Record Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (10A NCAC 13K .0401(e))","5. What Each Record Contains","6. Confidentiality and Access","7. Availability to Surveyors","8. Retention","9. Responsibilities","10. Records and Compliance Monitoring","11. Staff Training","12. References","13. Related Policies and Forms","14. Approval","15. Revision History"],"version":"1.0","sample":false,"pack":"nc-hospice","state":"North Carolina","service":"Hospice","guides":[{"path":"/guides/hospice-policies/","h1":"What policies are required for hospice?"},{"path":"/guides/hospice-conditions-of-participation/","h1":"Hospice Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}