{"ref":"NC-HSP-GOV-05","title":"Closure, Change of Ownership and Records After Closure","category":"Governance","summary":"Sets out what the Agency does before a change of ownership (30 days' written notice to the Division, a new license) and if it closes or stops serving patients: advance notice and safe transfer of every patient, discharge summaries, notices to Medicare and NC Medicaid, continued bereavement support, and written notice to the Division of where patient records will be stored for the full retention period.","inShort":["Only the governing body can decide to sell or close the Agency.","A change of owner or name needs written notice to the Division at least 30 days before.","If we close, every patient gets written notice and help choosing a new hospice, and care continues until the transfer.","Families in bereavement keep their support or are referred to support in their community.","Records are kept safely after closure, and the Division is told in writing where they are stored."],"primaryCitation":"10A NCAC 13K .0902(f)","citations":["10A NCAC 13K .0202(d)-(f)","10A NCAC 13K .0601(5)","10A NCAC 13K .0902(f)","10A NCAC 13K .0501(8)","NC Medicaid Clinical Coverage Policy 3D, section 5.12.3"],"federalCitations":["42 CFR §418.104(d), (e)","42 CFR §418.26(e)","42 CFR §489.52","42 CFR §424.516(f)"],"surveyorAsks":["If the Agency closed tomorrow, where would patient records be stored, and who would tell the Division?","How would patients be transferred, and how much notice would they receive?"],"forms":[{"ref":"NC-HSP-GOV-05-A","title":"Notice to Patients and Families of Agency Closure"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (10A NCAC 13K .0902(f))","5. Change of Ownership or Name","6. Deciding to Close","7. Patients and Families","8. Notices to Payers","9. Records After Closure","10. Staff, License and Wind-Down","11. Responsibilities","12. Records and Compliance Monitoring","13. Staff Training","14. References","15. Related Policies and Forms","16. Approval","17. Revision History"],"version":"1.0","sample":false,"pack":"nc-hospice","state":"North Carolina","service":"Hospice","guides":[{"path":"/guides/hospice-policies/","h1":"What policies are required for hospice?"},{"path":"/guides/hospice-conditions-of-participation/","h1":"Hospice Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}