{"ref":"NC-HC-HR-06","title":"Personnel Records and Annual Performance Evaluation","category":"Human resources","summary":"Lists everything that must be in each employee's personnel record under 10A NCAC 13J .1003(f) and the other rules, sets how records are kept confidential and available to DHSR on the premises, requires a written performance evaluation at least once a year, and sets how long personnel records are kept after employment ends.","inShort":["The Agency keeps a personnel record for you with your application, job description, checks, training and evaluations.","Your supervisor evaluates your work in writing at least once a year.","You can add your own comments to your evaluation.","Personnel records are confidential and shown only to people who need them, including state surveyors.","Keep your license, registry listing and contact details up to date with the office."],"primaryCitation":"10A NCAC 13J .1003(f)","citations":["10A NCAC 13J .1003(f)","10A NCAC 13J .1003(g)","10A NCAC 13J .1001(a)(10)","10A NCAC 13J .0905(2), (3)","10A NCAC 13J .1110(e)","G.S. 131E-256(d2)","G.S. 131E-265(a)","NC Medicaid Clinical Coverage Policy 3L, §7.4.1(d), §7.10(c)(4)"],"federalCitations":["29 CFR §1910.1030(h)"],"surveyorAsks":["Show me the personnel record for this aide, including the application, signed job description, references, TB screening, hepatitis B record and pathogen training.","Where is this aide's competency verification?"],"forms":[{"ref":"NC-HC-HR-06-A","title":"Personnel Record Checklist"},{"ref":"NC-HC-HR-06-B","title":"Annual Performance Evaluation"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (10A NCAC 13J .1003(f))","5. Contents of the Personnel Record","6. Keeping and Showing Records","7. Annual Performance Evaluation","8. Corrective Action","9. Retention","10. Responsibilities","11. Records and Compliance Monitoring","12. Staff Training","13. References","14. Related Policies and Forms","15. Approval","16. Revision History"],"version":"1.0","sample":false,"pack":"nc-hca","state":"North Carolina","service":"Home care","guides":[{"path":"/guides/home-care-agency-policies/","h1":"What policies does a home care agency need?"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}