{"ref":"MO-HSP-HR-04","title":"Personnel Records and Performance Evaluation","category":"Human resources","summary":"Lists what goes into every personnel file (and the restricted screening and medical files kept separately), how files are kept confidential and how long, the annual performance evaluation, the annual performance review Missouri requires for aides permanently assigned to a hospice facility, and how files are audited.","inShort":["Every employee has a personnel file showing qualifications, screening, orientation, training and evaluations.","Background check results and medical records are kept in separate locked files.","You get a written evaluation after 90 days and at least once a year after that.","Bring in your renewed license or certificate as soon as you get it.","Personnel files are kept for six years after you leave."],"primaryCitation":"19 CSR 30-35.010(2)(M)1.D","citations":["19 CSR 30-35.010(2)(M)1.D","19 CSR 30-35.010(2)(G)1.H","19 CSR 30-35.010(2)(G)7.E","19 CSR 30-35.010(1)(A)36","19 CSR 30-35.010(2)(J)6-7","RSMo §192.2495"],"federalCitations":["42 CFR §418.100(g)(3)","42 CFR §418.76(c), (h)","42 CFR §418.114","8 CFR §274a.2","29 CFR §1910.1030(h)","45 CFR §164.530(j)"],"surveyorAsks":["Show me the personnel file for this aide: qualifications, training, in-service hours and the last evaluation.","Where do you keep background check results and employee medical records?"],"forms":[{"ref":"MO-HSP-HR-04-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement","5. File Contents","5.1 Contract employees and volunteers","6. Performance Evaluation","7. Confidentiality and Access","8. Retention","9. Responsibilities","10. Records and Compliance Monitoring","11. Staff Training","12. References","13. Related Policies and Forms","14. Approval","15. Revision History"],"version":"1.0","sample":false,"pack":"mo-hospice","state":"Missouri","service":"Hospice","guides":[{"path":"/guides/hospice-policies/","h1":"What policies are required for hospice?"},{"path":"/guides/hospice-conditions-of-participation/","h1":"Hospice Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}