{"ref":"MO-HH-HR-03","title":"Personnel Records","category":"Human resources","summary":"Lists what the Agency keeps in each personnel record to prove that every staff member is qualified, screened, trained and competent, how separate confidential files (medical, I-9, background results) are kept, who may see them, how they are kept current, how long they are kept, and how the Agency answers a former employee's service letter request under RSMo §290.140.","inShort":["The Agency keeps a personnel file that proves you are qualified, checked and trained.","Give the office copies of new licenses, certificates and training as soon as you get them.","Background check results and health records are kept in separate confidential files.","You can ask the Administrator to review your own personnel file.","Tell the office when your name, address or license status changes."],"primaryCitation":"42 CFR §484.115 (adopted by 19 CSR 30-26.010(1)(A))","citations":["19 CSR 30-26.010(1)(A)","19 CSR 30-26.010(1)(B)","RSMo §192.2490.11","RSMo §192.2495","RSMo §210.906","RSMo §210.921","RSMo §285.530.4","RSMo §290.140","13 CSR 70-3.030(2)(A)"],"federalCitations":["42 CFR §484.115","42 CFR §484.80(b)(4), (c)(5), (d)(2)","8 CFR §274a.2(b)","29 CFR §1910.1030(h)","29 CFR §1910.1020"],"surveyorAsks":["Show me the personnel file for this aide: qualifications, competency evaluation, in-service hours, background check and EDL inquiry.","Where is the evidence of this nurse's current license?"],"forms":[{"ref":"MO-HH-HR-03-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (42 CFR §484.115 (adopted by 19 CSR 30-26.010(1)(A)))","5. Contents of the Personnel Record","6. Confidential Files","7. Keeping Records Current","8. Access and Security","9. Retention and Destruction","10. Service Letters","11. Responsibilities","12. Records and Compliance Monitoring","13. Staff Training","14. References","15. Related Policies and Forms","16. Approval","17. Revision History"],"version":"1.0","sample":false,"pack":"mo-hha","state":"Missouri","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}