{"ref":"MO-HH-GOV-07","title":"Voluntary Termination of the License, Agency Closure, and Disposition of Records","category":"Governance","summary":"Sets out how the Agency closes or gives up its license safely: the written request to the Department on letterhead with the license number, effective date, disposition of the active caseload and location of record storage, return of the voided license, notice and safe transfer of every patient, and keeping clinical and MO HealthNet records for the full retention period after closure.","inShort":["The Agency closes only if the governing body decides it.","Every patient is told in advance and helped to move to another provider.","We send the next provider the information it needs for safe care.","The Department is told in writing where patient records will be kept.","Clinical records are kept at least six years after discharge, even after closure."],"primaryCitation":"19 CSR 30-26.010(2)(G)","citations":["19 CSR 30-26.010(2)(G)","13 CSR 70-3.030(3)(A)16","RSMo §191.910.3"],"federalCitations":["42 CFR §484.110(c)(2)","42 CFR §484.50(d)(7)","42 CFR §484.58","42 CFR §489.52"],"surveyorAsks":["What would happen to your patients and records if the Agency closed?","Where would your clinical records be kept after closure, and who would answer requests for them?"],"forms":[{"ref":"MO-HH-GOV-07-A","title":"Notice to Patients of Agency Closure"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (19 CSR 30-26.010(2)(G))","5. Planned Closure","6. Sudden Interruption or Unplanned Closure","7. Records After Closure","8. Responsibilities","9. Records and Compliance Monitoring","10. Staff Training","11. References","12. Related Policies and Forms","13. Approval","14. Revision History"],"version":"1.0","sample":false,"pack":"mo-hha","state":"Missouri","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}