{"ref":"MI-HSP-HR-04","title":"Personnel Records","category":"Human resources","summary":"Lists what each employee's personnel record must contain under Michigan rules (license number, credentials and education, start date and position, baseline communicable disease screening, separation date) and what else the Agency keeps (training, competency, the annual aide observation, background check papers in a separate file, health and exposure records), and how the records are secured and retained.","inShort":["Your personnel file holds your license number, education, start date and position, health screening and training.","Health records and background check results are kept in separate locked files with very limited access.","For hospice aides, the registered nurse's yearly observation of your care goes in your file.","Keep the Administrator up to date with your license renewals and contact details."],"primaryCitation":"Mich. Admin. Code R 325.45183","citations":["Mich. Admin. Code R 325.45183","Mich. Admin. Code R 325.45145(1)","Mich. Admin. Code R 325.45139(2)","Mich. Admin. Code R 325.45365(3)","Mich. Admin. Code R 325.45185","MCL 333.20173a(5), (9), (11)","Mich. Admin. Code R 325.70015"],"federalCitations":["42 CFR §418.100(g)(3)","42 CFR §418.76(c), (h)","42 CFR §418.114","29 CFR §1910.1020"],"surveyorAsks":["Show me this aide's personnel file. Where is the annual onsite observation by the registered nurse?","Where is the baseline TB screening for this nurse?"],"forms":[{"ref":"MI-HSP-HR-04-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Mich. Admin. Code R 325.45183)","5. Contents of the File","6. Contracted Staff","7. Location, Security and Access","8. Retention","9. Responsibilities","10. Records and Compliance Monitoring","11. References","12. Related Policies and Forms","13. Approval","14. Revision History"],"version":"1.0","sample":false,"pack":"mi-hospice","state":"Michigan","service":"Hospice","guides":[{"path":"/guides/hospice-policies/","h1":"What policies are required for hospice?"},{"path":"/guides/hospice-conditions-of-participation/","h1":"Hospice Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}