{"ref":"MI-HSP-GOV-05","title":"Closure of the Hospice, Change of Ownership and Records Custody","category":"Governance","summary":"Sets out what the Agency does if it plans to close: written notice to the Department at least 30 days before the closure date, a closure plan the Department must approve before any closure activity, safe transfer of every patient with a referral package, custody of medical records, notice to Medicare and the public, and what a change of ownership requires.","inShort":["If the Agency plans to close, the Department is told in writing at least 30 days before the closure date.","No closure step starts until the Department approves the closure plan.","Every patient is moved safely to another provider with a referral package: assessment, care plan, medication records and a discharge summary.","Medical records are never abandoned. Patients are told in writing who keeps them and how to get copies."],"primaryCitation":"Mich. Admin. Code R 325.45169","citations":["Mich. Admin. Code R 325.45169","Mich. Admin. Code R 325.45103(1)(k)","Mich. Admin. Code R 325.45111(6)","MCL 333.20175","MCL 333.20175a","MCL 333.21418"],"federalCitations":["42 CFR §418.104(d)","42 CFR §489.52","42 CFR §424.516(e)(1)"],"surveyorAsks":["If the hospice had to close, what would you send the Department and when?","Who would keep your medical records, and how would patients get copies?"],"forms":[{"ref":"MI-HSP-GOV-05-A","title":"Notice to the Department of Proposed Closure"},{"ref":"MI-HSP-GOV-05-B","title":"Notice to Patients and Families: Closure of the Hospice and Your Records"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Mich. Admin. Code R 325.45169)","5. Planned Closure: Procedure","6. Contents of the Closure Plan","7. Referral Package","8. Medical Records After Closure","9. Notices to Medicare and the Public","10. Involuntary or Emergency Closure","11. Change of Ownership","12. Responsibilities","13. Records and Compliance Monitoring","14. References","15. Related Policies and Forms","16. Approval","17. Revision History"],"version":"1.0","sample":false,"pack":"mi-hospice","state":"Michigan","service":"Hospice","guides":[{"path":"/guides/hospice-policies/","h1":"What policies are required for hospice?"},{"path":"/guides/hospice-conditions-of-participation/","h1":"Hospice Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}