{"ref":"MI-HH-HR-02","title":"Personnel Records, Employee Health Information, and Record Access","category":"Human resources","summary":"Sets out what the Agency keeps in each personnel file to show that staff meet the qualifications and training requirements of 42 CFR Part 484, how employee health and background check information is kept separate and confidential (MCL 333.20173a(9); MIOSHA Part 554), how employees may review their own records under Michigan’s Bullard-Plawecki Employee Right to Know Act, and how long records are kept.","inShort":["Your personnel file shows you are qualified, checked and trained. Keep your license and certificates up to date with the office.","Health records and background check results are kept separately and confidentially.","You may ask in writing to review your own personnel file.","Files are kept for at least 7 years after you leave."],"primaryCitation":"42 CFR §484.115","citations":["MCL 333.20173a","Bullard-Plawecki Employee Right to Know Act, MCL 423.501 et seq.","Mich. Admin. Code R 325.70001 to R 325.70018 (MIOSHA Part 554)","Michigan Medicaid Provider Manual, General Information for Providers, Section 14.4"],"federalCitations":["42 CFR §484.115","42 CFR §484.80(b)(4)","42 CFR §484.80(c)(5)","42 CFR §484.80(d)(2)","42 CFR §484.102(d)(1)(iii)","45 CFR §164.530(j)"],"surveyorAsks":["Show me the personnel file for this aide: training, competency, in-service hours and background check.","Where do you keep employee health and exposure records, and who can see them?"],"forms":[{"ref":"MI-HH-HR-02-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (42 CFR §484.115)","5. Contents of the Personnel File","6. Employee Health and Background Check Files","7. Keeping Records Current","8. Confidentiality and Employee Access","9. Retention and Destruction","10. Responsibilities","11. Records and Compliance Monitoring","12. Staff Training","13. References","14. Related Policies and Forms","15. Approval","16. Revision History"],"version":"1.0","sample":false,"pack":"mi-hha","state":"Michigan","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}