{"ref":"MI-HH-GOV-06","title":"Agency Closure, Change of Ownership, and Continuity of Records","category":"Governance","summary":"Sets out how the Agency plans for and carries out a closure or a change of ownership so that patients are moved safely to other providers, staff and payers are told, and clinical records are kept for the required periods even after the Agency stops operating, as 42 CFR §484.110(c)(2) requires. Michigan Medicaid records are kept at least seven years from the date of service regardless of change in ownership or termination of participation.","inShort":["If the Agency closes or is sold, no patient is left without care.","The clinical manager helps each patient choose a new provider and sends the information needed.","Patients get a written notice of the change.","Records are kept safely for at least 7 years, even after the Agency closes.","Keep caring for your patients until each one is moved or discharged."],"primaryCitation":"42 CFR §484.110(c)(2)","citations":["Michigan Medicaid Provider Manual, General Information for Providers, Section 3","Michigan Medicaid Provider Manual, General Information for Providers, Section 14.1","Michigan Medicaid Provider Manual, Home Health, Section 4"],"federalCitations":["42 CFR §484.110(c)","42 CFR §484.50(d)(7)","42 CFR §484.58","42 CFR §489.18","42 CFR §489.52","42 CFR §424.516(e)","42 CFR §424.550"],"surveyorAsks":["What happens to your clinical records if the Agency closes?","Who would you tell, and how, if the Agency decided to close or was sold?"],"forms":[{"ref":"MI-HH-GOV-06-A","title":"Notice to Patients of Agency Closure or Change of Ownership"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (42 CFR §484.110(c)(2))","5. Closure Contingency Plan","6. Steps in a Closure","7. Change of Ownership","8. Records After Closure","9. Responsibilities","10. Records and Compliance Monitoring","11. Staff Training","12. References","13. Related Policies and Forms","14. Approval","15. Revision History"],"version":"1.0","sample":false,"pack":"mi-hha","state":"Michigan","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}