{"ref":"MI-HH-GOV-04","title":"Policy Management, Annual Agency Review, and Document Control","category":"Governance","summary":"Sets out how the Agency writes, approves, issues, reviews and withdraws its policies and forms, how it tracks the review intervals the Conditions of Participation fix (yearly for the acceptance-to-service policy, public information and the overall plan and budget; at least every 2 years for the emergency preparedness program), and how the governing body completes an annual review of the Agency’s services, quality and compliance. Michigan sets no state review interval for home health policies.","inShort":["Use only the current version of a policy or form from the policy library.","Every policy is approved by the governing body and reviewed on a schedule.","Some reviews have federal deadlines: the acceptance policy and public information every year, and the emergency plan at least every 2 years.","When a rule changes, affected policies are reviewed within 30 days.","If a policy looks wrong or out of date, tell the Administrator."],"primaryCitation":"42 CFR §484.105(b)(1)(iv)","citations":["Michigan Medicaid Provider Manual, Home Health, Section 1"],"federalCitations":["42 CFR §484.105","42 CFR §484.105(b)(1)(iv)","42 CFR §484.105(h)(4)","42 CFR §484.105(i)","42 CFR §484.102(a)-(d)","42 CFR §484.65(b)(3)","42 CFR §484.100"],"surveyorAsks":["Who approves your policies, and how do you know staff are using the current version?","When did you last review your acceptance-to-service policy and the information you give the public about your services?"],"forms":[{"ref":"MI-HH-GOV-04-A","title":"Policy Review and Approval Record"},{"ref":"MI-HH-GOV-04-B","title":"Annual Agency Review Report"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (42 CFR §484.105(b)(1)(iv))","5. Writing and Approving Policies","6. Document Control","7. Review Calendar","8. Tracking Rule Changes","9. Annual Agency Review","10. Responsibilities","11. Records and Compliance Monitoring","12. Staff Training","13. References","14. Related Policies and Forms","15. Approval","16. Revision History"],"version":"1.0","sample":false,"pack":"mi-hha","state":"Michigan","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}