{"ref":"LA-HSP-HR-04","title":"Personnel Records and Annual Performance Evaluations","category":"Human resources","summary":"Lists what goes into each personnel record (including the items Chapter 82 says must be kept there, such as aide in-service records, supervisory visits, LPN competency and the medical director’s CME), how annual performance evaluations are done, where records are kept, who may see them, and how long they are kept.","inShort":["Every employee and volunteer has a personnel record with licenses, checks, orientation, competency, training hours and evaluations.","Aides’ in-service hours, supervisory visits and annual performance reviews must be in the personnel record.","Everyone who provides care has a performance evaluation at least once a year.","Original personnel files are kept at the main office and shown to surveyors on request.","Give Human Resources your renewed licenses and certificates as soon as you get them."],"primaryCitation":"LAC 48:I §8217.E.2.e.vi","citations":["LAC 48:I §8217.E.2.b, e.vi","LAC 48:I §8217.G.2.a, G.4 NOTE","LAC 48:I §8217.H.2.g-h","LAC 48:I §8217.I.1.c","LAC 48:I §8217.O.2.i, k, l","LAC 48:I §8217.P.1.b","LAC 48:I §8241.G-H","R.S. 40:1203.4"],"federalCitations":["42 CFR §418.114","42 CFR §418.76(h)","29 CFR §1910.1020","29 CFR §1910.1030(h)"],"surveyorAsks":["Show me the personnel record for this aide: orientation, competency, in-service hours, annual performance review and the annual supervisory visit with the aide present.","Where is the documentation of the annual on-site supervisory visit for your LPN?"],"forms":[{"ref":"LA-HSP-HR-04-A","title":"Personnel Record Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (LAC 48:I §8217.E.2.e.vi)","5. Contents of the Personnel Record","6. Annual Performance Evaluations","7. Contracted Staff","8. Location, Security and Access","9. Retention","10. Responsibilities","11. Records and Compliance Monitoring","12. Staff Training","13. References","14. Related Policies and Forms","15. Approval","16. Revision History"],"version":"1.0","sample":false,"pack":"la-hospice","state":"Louisiana","service":"Hospice","guides":[{"path":"/guides/hospice-policies/","h1":"What policies are required for hospice?"},{"path":"/guides/hospice-conditions-of-participation/","h1":"Hospice Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}