{"ref":"LA-HC-HR-05","title":"Personnel Records","category":"Human resources","summary":"Lists what the Agency keeps in each personnel file to prove that every worker was qualified, checked, trained, supervised and evaluated as Louisiana requires, where personnel records are kept, who may see them, and how long they are kept.","inShort":["Your personnel file must prove you were checked, trained and supervised as Louisiana requires.","Give the office your training certificates, first aid card and driving documents as soon as you have them.","Your first aid course must be done within 45 days of hire.","Criminal history and medical information are kept confidential and separate.","Records are kept for at least six years after the last Medicaid payment for your work."],"primaryCitation":"LAC 48:I.5031.A.2","citations":["LAC 48:I.5031.A.2","LAC 48:I.5031.C.2","LAC 48:I.5032.A.4","LAC 48:I.5017.F.1","LAC 48:I.5027.B.10","LAC 48:I.5045.E","LAC 48:I.5045.F","LAC 48:I.5055.D.3","LAC 48:I.5055.H","LAC 48:I.5055.I","LAC 48:I.5055.J","LAC 48:I.5055.M.4","LAC 48:I.9231.A","LAC 48:I.9245.A.1","LAC 48:I.9255.B","Medicaid Services Manual, Chapter 30, §30.8"],"federalCitations":["8 CFR §274a.2(b)(2)","29 CFR §1910.1030(h)","29 CFR §1630.14"],"surveyorAsks":["Show me the personnel file for this direct care worker: age and literacy, criminal history, registry checks, 16-hour training, competency evaluation, first aid and continuing education.","Where are original personnel files kept? Are any kept at a branch?"],"forms":[{"ref":"LA-HC-HR-05-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (LAC 48:I.5031.A.2)","5. What Each Personnel File Holds","6. Confidential Sections","7. Keeping Files Current","8. Location, Security and Electronic Records","9. How Long Records Are Kept","10. Responsibilities","11. Records and Compliance Monitoring","12. Staff Training","13. References","14. Related Policies and Forms","15. Approval","16. Revision History"],"version":"1.0","sample":false,"pack":"la-hca","state":"Louisiana","service":"Home care","guides":[{"path":"/guides/home-care-agency-policies/","h1":"What policies does a home care agency need?"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}