{"ref":"LA-HC-GOV-01","title":"Governing Body, Written Policies, and Administrative File","category":"Governance","summary":"Identifies the governing body of the Agency and what Louisiana requires of it, sets the procedure by which every written policy is adopted, reviewed and withdrawn, lists each written policy the HCBS licensing rules and the Medicaid program require and where it is found, and sets out the administrative file the Agency keeps for surveyors.","inShort":["The governing body has the final say on every Agency policy. It has at least three members and meets at least twice a year.","Only the current version of a policy or form may be used. Ask the office if you are not sure which version is current.","Policies are reviewed at least once a year and whenever a Louisiana rule changes.","When a policy changes, you will be told what changed and trained before you must follow it.","If a policy does not work in a client's home, tell your supervisor so it can be fixed."],"primaryCitation":"LAC 48:I.5027","citations":["LAC 48:I.5027","LAC 48:I.5029","LAC 48:I.5005.F","LAC 48:I.5033.A","LAC 48:I.5051.A","LAC 48:I.5053.E","LAC 48:I.5055.C","LAC 48:I.5055.K","LAC 48:I.5059.A","LAC 48:I.5061","LAC 48:I.5063.C","LAC 48:I.5081.B","LAC 48:I.9231.B","LAC 48:I.9231.D","Medicaid Services Manual, Chapter 30, §30.6","Medicaid Services Manual, Chapter 30, §30.9","LDH EVV Policy and Procedures (OAAS-ADM-23-001 / OCDD-A-23-005)"],"federalCitations":["45 CFR §164.530(i)","45 CFR §164.530(j)","45 CFR §164.316","29 CFR §1910.1030(c)(1)"],"surveyorAsks":["Who is on your governing body, what are their addresses and terms, and show me the minutes of your last two formal meetings.","Show me your by-laws. How often does the governing body meet and what is the quorum?"],"forms":[{"ref":"LA-HC-GOV-01-A","title":"Governing Body Roster and Meeting Record"},{"ref":"LA-HC-GOV-01-B","title":"Policy Adoption and Annual Review Record"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (LAC 48:I.5027)","5. Who the Governing Body Is","6. Duties of the Governing Body","7. Meetings and Minutes","8. Policies Required in Writing","9. Adopting, Issuing and Reviewing Policies","10. Administrative File","11. Settings and Accessibility","12. Responsibilities","13. Records and Compliance Monitoring","14. Staff Training","15. References","16. Related Policies and Forms","17. Approval","18. Revision History"],"version":"1.0","sample":false,"pack":"la-hca","state":"Louisiana","service":"Home care","guides":[{"path":"/guides/home-care-agency-policies/","h1":"What policies does a home care agency need?"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}