{"ref":"GA-HSP-HR-04","title":"Personnel Files","category":"Human resources","summary":"Lists what must be in the human resource file of every staff member, independent contractor and volunteer who delivers services under a plan of care, where the files are kept, who may see them, and how they are audited and retained.","inShort":["Everyone who works with patients has a human resource file, including contractors and volunteers.","Your file must show your qualifications, license, health screening, background check, training and yearly skills check.","Hand in new certificates and cards to human resources within five business days.","If something required is missing, you may be taken off patient care until it is fixed."],"primaryCitation":"Ga. Comp. R. & Regs. 111-8-37-.13(6)","citations":["Ga. Comp. R. & Regs. 111-8-37-.13(2)-(8)","Ga. Comp. R. & Regs. 111-8-37-.18(5)","Ga. Comp. R. & Regs. 111-8-37-.20(3)","Ga. Comp. R. & Regs. 111-8-12-.06(4)-(5)"],"federalCitations":["42 CFR §418.100(g)(3)","42 CFR §418.76","29 CFR §1910.1030(f), (h)"],"surveyorAsks":["Show me the human resource files for these staff members, a contractor and a volunteer.","Where are the health screening, competency and criminal record check documents for each person?"],"forms":[{"ref":"GA-HSP-HR-04-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Ga. Comp. R. & Regs. 111-8-37-.13(6))","5. Contents of the File","6. Contracted Staff","7. Location, Security and Access","8. Retention","9. Responsibilities","10. Records and Compliance Monitoring","11. References","12. Related Policies and Forms","13. Approval","14. Revision History"],"version":"1.0","sample":false,"pack":"ga-hospice","state":"Georgia","service":"Hospice","guides":[{"path":"/guides/hospice-policies/","h1":"What policies are required for hospice?"},{"path":"/guides/hospice-conditions-of-participation/","h1":"Hospice Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}