{"ref":"GA-HSP-GOV-05","title":"Agency Closure, Temporary Inactive Status and Records After Closure","category":"Governance","summary":"Sets the written contingency plan for permanent closure or temporary closure of the Agency: notice to the Department, referral sources, patients and families; safe transfer of every patient; return of the license; temporary inactive status; and keeping and retrieving medical records after closure.","inShort":["If the Agency ever closes, no patient will be left without care.","The care team helps each patient choose a new provider and sends the information needed.","Patients, families, referral sources and the Department are told in advance where records will be kept.","Records are kept at least until the sixth anniversary of death or discharge, and longer for children."],"primaryCitation":"Ga. Comp. R. & Regs. 111-8-37-.04(12)-(13)","citations":["Ga. Comp. R. & Regs. 111-8-37-.04(12)-(13)","Ga. Comp. R. & Regs. 111-8-37-.14(6)(f)","Ga. Comp. R. & Regs. 111-8-37-.23(5)"],"federalCitations":["42 CFR §418.26(e)","42 CFR §418.104(d)","42 CFR §424.516(f)"],"surveyorAsks":["If you had to close next month, how would you make sure every patient keeps receiving care?","Who would you tell, and how, about where the medical records are kept?"],"forms":[{"ref":"GA-HSP-GOV-05-A","title":"Notice to Patients and Families of Agency Closure"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Ga. Comp. R. & Regs. 111-8-37-.04(12)-(13); Ga. Comp. R. & Regs. 111-8-37-.23(5))","5. Permanent Closure: Procedure","6. Temporary Inactive Status","7. Medical Records After Closure","8. Responsibilities","9. Records and Compliance Monitoring","10. References","11. Related Policies and Forms","12. Approval","13. Revision History"],"version":"1.0","sample":false,"pack":"ga-hospice","state":"Georgia","service":"Hospice","guides":[{"path":"/guides/hospice-policies/","h1":"What policies are required for hospice?"},{"path":"/guides/hospice-conditions-of-participation/","h1":"Hospice Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}