{"ref":"GA-HH-HR-02","title":"Personnel Records and Employee Health Examinations","category":"Human resources","summary":"Sets out what goes in every personnel file (job description, qualifications, licenses, evaluations, health examinations, and evidence of the background, registry, and license checks), how the files are kept confidential and shown to the Department, how criminal history information is protected, and how long files are kept.","inShort":["The office keeps a personnel file for you with your job description, license, checks, health examination, training, and evaluations.","Your file is confidential. Only named managers and state surveyors may look at it.","Bring proof of license renewal and health screening before the due date, or you cannot be scheduled.","Your medical information is kept in a separate, locked file."],"primaryCitation":"Ga. Comp. R. & Regs. 111-8-31-.07(6)","citations":["Ga. Comp. R. & Regs. 111-8-31-.07(6)","Ga. Comp. R. & Regs. 111-8-12-.06","O.C.G.A. §31-7-353","O.C.G.A. §31-7-355"],"federalCitations":["29 CFR §1910.1030(h)","29 CFR §1910.1020"],"surveyorAsks":["Show me the personnel file for this nurse, this aide, and this contracted therapist.","Where is the evidence of the satisfactory determination, the registry check, and the license check?"],"forms":[{"ref":"GA-HH-HR-02-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Ga. Comp. R. & Regs. 111-8-31-.07(6) and 111-8-12-.06(4))","5. Contents of the Personnel File","6. Keeping Files Current","7. Confidentiality and Access","8. Health Examinations","9. Retention","10. Responsibilities","11. Records and Compliance Monitoring","12. Staff Training","13. References","14. Related Policies and Forms","15. Approval","16. Revision History"],"version":"1.0","sample":false,"pack":"ga-hha","state":"Georgia","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}